With security issues, more hybrid or virtual meetings as well as the growing popularity of paperless meeting formats for board meetings numerous organizations are considering board portal software. But not all tools were designed equal. A range of features can make a a difference between a successful and inadequate implementation, or one that causes a vulnerability that is not anticipated.
The primary purpose of a board portal is to provide timely and transparent access to information. Consider how user-friendly different interfaces and board portal software products will be for your board members, considering their real-life, day-to-day board-related activities. Also, consider the benefits that are available to directors who are mobile, such as tablet apps, offline access and support for remote approvals.
The majority of board members and secretaries are on the clock, and it’s vital that the tools they have at their disposal are easy to use and help them save significant amounts of time. Consider using board management software with features that eliminate the need for reprinting or scanning physical documents. E-Signatures, for instance, reduce the need to sign and distribute hard copies of documents. This aligns with sustainability goals, and enables more efficient and secure transmission of sensitive information.
Pricing is an important factor in choosing the right board portal for your business. Be sure to ask about the various editions available and be aware of any extra charges for committees or administrators training or data storage. Be aware of how long the product is being sold and if other organizations in your industry have examined it for stability and durability.