Virtual board meetings can be a great way to avoid face-to-face meeting. They are a flexible and easy way for non-profits to engage their boards and directors without having to make arrangements to travel or work around busy schedules. The transition from face-to-face meetings to virtual meetings isn’t without its difficulties. To ensure that you have an efficient, productive and engaging board meeting, it is essential that nonprofit leaders follow certain guidelines to ensure that things run smoothly.
Keep the focus of the meeting on the agenda.
It’s easy to lose track or interest during a virtual meeting. It’s vital that participants remain focused on the agenda and board members do not wander too far from the content. It’s also helpful for companies to record their meetings online and distribute the minutes of meetings after each meeting is concluded.
Increase Attendee Engagement
It’s essential that nonprofits maintain high levels of participation from board members when transitioning to a virtual meeting format. Meetings can be tense and uncomfortable when attendees struggle to communicate with one with one another via a digital platform. To avoid this from happening, it’s crucial that the chairperson of the board create an appropriate tone and ambiance for each meeting and establish rules regarding participation and communication.
Avoiding the dreaded « zoom fatigue” is one of the biggest hurdles when it is about virtual meetings. Meetings that are too long cause participants to feel exhausted and disconnected from each the other. To reduce the length of a virtual meeting and help attendees stay involved it is vital that http://whichboardroom.com/how-to-write-a-board-resolution presenters narrate their slides and videos before the meeting begins and encourage attendees to take brief breaks between sessions.